Letter to Company – Duplicate Share Certificate
Letter from a shareholder asking the company for a duplicate certificate.
What this format contains
Date: [DATE]
To, The Company Secretary / Board of Directors,
[Company Name],29-33, [ADDRESS], [PLACE] – [PIN]
SUBJECT: APPLICATION FOR ISSUE OF DUPLICATE SHARE CERTIFICATE(S)
Dear Sir,
I [SHAREHOLDER NAME], residing at _____________________, the registered holder of equity shares of [COMPANY NAME] CIN: [CIN] under Folio No. __________, comprising [QUANTITY] fully paid-up equity shares of face value [AMOUNT] each, represented by share certificate(s) bearing Certificate No(s). __________ and Distinctive No(s). from __________ to __________. ISIN: ____________.
The aforesaid original share certificate(s) has/have been lost and are not traceable despite of diligent search. The loss was discovered on or about (Date: __________.) The shares are not pledged, hypothecated or otherwise encumbered, and no transfer has been executed by me/us.
I hereby request issuance of duplicate share certificate(s) in lieu of the lost certificate(s). I undertake to surrender the original certificate(s) to the Company if found hereafter.
Enclosed please find the following for your consideration:
Affidavit of loss
Indemnity bond
FIR/e-FIR/Police Complaint No. __________ dated __________ (copy)
Self-attested KYC (PAN and address proof)
Specimen signature(s)
Thanking You,
_____________ [SHAREHOLDER NAME] Shareholder