Postal ballot
📚 Law Minded summary
Some business must be transacted by postal ballot rather than at a meeting, and the Central Government says which.
The company sends a notice with the draft resolution and a form, and members return it or vote electronically. A resolution passed by postal ballot counts as if it had been passed at a properly held general meeting.
Ordinary business, and anything on which the law requires the auditors or directors to be heard, cannot go to a postal ballot.
(1) Notwithstanding anything contained in this Act, a company—
(a) shall, in respect of such items of business as the Central Government may, by notification, declare to be transacted only by means of postal ballot; and (b) may, in respect of any item of business, other than ordinary business and any business in respect of which directors or auditors have a right to be heard at any meeting, transact by means of postal ballot, in such manner as may be prescribed, instead of transacting such business at a general meeting: 1[Provided that any item of business required to be transacted by means of postal ballot under clause (a), may be transacted at a general meeting by a company which is required to provide the facility to members to vote by electronic means under section 108, in the manner provided in that section.]
(2) If a resolution is assented to by the requisite majority of the shareholders by means of postal ballot, it shall be deemed to have been duly passed at a general meeting convened in that behalf.